Executive Assistant to the CEO We're looking for an experienced Executive Assistant who will use their first-rate organisational skills to support our CEO. Your dynamism and attention-to-detail will bolster our work. Your energy and skills will be put good use as we continue to bring the business and social enterprises worlds together, creating lasting social impact in the areas of education, employment, and health and wellbeing. About this role The EA to the CEO plays a vital role in providing professional administrative and operations support to the CEO, Board, and sub-committees. The EA acts as the key liaison between the CEO and internal/external stakeholders managing sensitive information and handling a range of administrative and executive support tasks. This position would suit an excellent communicator with first class organisational skills, attention to detail and professionalism. With a commitment to SBT's social purpose. Key responsibilities To provide support to the Chief Executive. Manage SBT’s finances. Maintain SBT’s office, admin, and HR processes. Contribute to and support wider SBT activities and projects as required. Executive support Manage the CEO’s schedule and calendar, keeping them well informed of upcoming commitments and responsibilities. Support the effective running of Board meetings, sub committees and events. Including: scheduling meetings, compiling, and distributing papers and recording minutes. Serve as primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, prioritizing appropriate courses of action. Deliver a wide range of administrative tasks that facilitate the CEO’s ability to lead the organisation. Ad-hoc project and event support as required for the core team. Financial administration Process grant payments, payroll, workplace pension, employee benefits and expenses using Xero. Draw up invoices and manage timely collection of cash income from business partners Maintain accurate financial records using Xero. Monitor bank account and maintain 6 month cashflow forecast to enable use of Flagstone cash management platform. Produce quarterly reports on financial position. Work with the CEO to prepare annual budget. Provide all necessary information to support the Treasurer in preparing statutory accounts and overseeing the annual audit field work. Operations Ensure smooth running of the office. E.g. maintaining equipment and ordering supplies. Update and support the implementation of operational policies and procedures. Support HR processes and keep confidential HR files. IT support and purchasing. Maintain the organisation records with Companies House and the Charity Commission, including submission of the company accounts, the annual return, Trustee appointments and resignations. Maintain insurance renewals, licences and subscriptions. Competencies Significant executive support experience, ideally within the charity or not for profit sector. Exceptional organisational skills. Able to manage multiple tasks, calendars, and deadlines independently. Excellent written and verbal communication skills. Builds strong relationships with Board members, partners, social enterprises, colleague, and external stakeholders in a professional and clear manner. Maintains professionalism and discretion when handling confidential matters, ensuring confidentiality is always maintained. Resourceful, with excellent problem-solving skills to quickly address challenges and find solutions independently. Meticulous attention to detail to ensure accuracy and quality in your work managing documents, financial administration, scheduling meetings, proofreading communications, and handling other administrative tasks. Expert proficiency with Microsoft Office (Word, Excel and PowerPoint). Experience of Xero accountancy software. Ability to design and edit graphic presentations and materials desirable. Experience using CRM systems. Flexible and adaptable in adjusting to unexpected situations and taking on new responsibilities. Anticipates the needs of the CEO and takes proactive steps to support them effectively. Identifying potential issues, streamlining processes, and providing solutions before problems arise. Staying updated with industry trends, technologies, and best practices. How to apply To apply please send a CV and a one-page cover letter to [email protected] The cover letter should be no more than one page and should address the criteria in the competencies section. As part of our commitment to flexible working we will consider a range of options for the successful applicant. Options can be discussed at interview stage. Application deadline: 31 July 2023 You will also be required to provide proof of your eligibility to work in the UK. Personal Data Your personal data will only be shared for the purposes of the recruitment exercise. This includes our interviewers (who may include other partners and/or independent advisors) and relevant team managers. We do not share your data with other third parties unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. Our commitment to Equality, Diversity and Inclusion Social Business Trust is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation or marital status. We value diversity and welcome applications from people of all backgrounds. Download supporting information here Find out more about SBT at www.socialbusinesstrust.org And on our LinkedIn page